How to Automatically Backup Apple Mail / Mac Mail Mailbox Data on Mac OS X?

You are an Apple Mac / MacBook user and have concerns about how to automatically back-up / Archive e-mail on your Mac Desktop / Laptop. There are a few possible options to accomplish this important task for Mac Users.

Apple Mail Backup Option 1: Manually Backup Apple Mail

You need to Control- (Right) click your Inbox in Mail and select Archive Mailbox option from the contextual menu. You’ll are prompted to select a location for saving the native Apple Mail Backup mailbox archive (also referred as “mbox” files). Choose a location and click the Choose button. However this involves you to take out time regular out of your schedule to backup files and at every attempt, you are required to sit through the process making Apple Mail unusable while it backs up data. This also requires you to repeat these steps for each every mail account you have configured on Apple Mail. So overall a very tedious and time-consuming process for a simple task. And by any chance, if you have a busy schedule and ended up missing to backup, you might loose the emails that arrived in between the timeframe you did the last Apple Mail manual backup. In order to restore your emails when required, you’ll need to choose: File -> Import Mailboxes in the Mail application > choose Mail for Mac OS X > click Continue. Now Choose the folder where you have saved the Apple Mail .mbox mailbox archives and click Choose. A list of all the folders from the Archived mailboxes appears in the window for you to choose. You may check the ones you wish to restore and import and click Continue. Mail App will process and you have your emails back in the Import Folder Under On My Mac Header from the Mailbox List. You are also required to check and rename the folder to ensure they match with your earlier settings.

Apple Mail Backup Option 2: Automatically Backup Apple Mail as the emails arrive on Auto Pilot

Are you looking to automate the task of Apple Mail Backup and want to be at peace, that all your emails are backed up as and when they arrive. Not only Automatically backed up but compressed and archived, so you Apple Mail data is not hogging all your disk space. On top of it, you would like to double check and be sure all the data that was backed up is also mirrored onto a USB Drive or onto an FTP server safely and regularly. Then Mail Backup X for Mac OS X is the right solution for you, easy to setup and operates flawlessly.

Step By Step Guide on Backing up Apple Mail Data on your Mac

Step 1: Please download and install the Mail Backup X Application on your Mac. Please follow the link for Install Instructions

Step 2: Once the installation is completed. Launch Mail Backup X from the Applications / Quick Launch Menu

Step 3: You may start the fully functional trial run of 15 days or if purchased Activate the Application.

Step 4: You will be presented a choice to set up a New Backup Profile. Please Choose Setup a New Backup Profile

Apple Mail backup Profile Setup with Mail Backup X

Step 5: You Will be presented options of Mail Clients > Choose Apple Mail and proceed to next step

Choose Apple Mail Client to Backup Apple Mail on Mac

Step 6: You will be presented with folder structure from Apple Mail Accounts. Please select/ deselect the folders you would like to backup from Apple mail

Select the Folders you would like to be backed up on Mac

Step 7: Now you are presented with Advanced options like Frequency of Mail backup ( select Automatic as its recommended or you may choose the days and time frame for backup), You may also choose to add and setup Mirror locations for multiple copies of backups for extra security. You May also activate the Auto USB Sync. So, whenever you connect the USB drive, It automatically copies and syncs a copy of the local backup to the USB Disc in the background automatically.

Choose Settings that you prefer for Mail Backup

Step 8: Backup Profile is set up and now your emails are set to be backed up as per the options and settings you selected during the previous steps.