Few people today do not have an email address. Many surely use it in spite of being a means of communication widely used for years, however, for many others, it is one of the most important work tools. There are many email services, but if you are one of those who use email daily, you probably use Microsoft Outlook.
The fact that email is such an important tool means that if we lose the messages or stored data one day, it will be a big problem. Outlook saves all the mail data in a PST file that contains all the mail messages, calendar events, and contact data from which we can manually backup from time to time.
However, this means that on many occasions we forget to back up this file, so if one day we have a problem, we will not be able to recover all the lost data. To avoid these unpleasant situations, we are going to show below a tool that allows us to perform backup outlook 2013 automatically. The application in question is called Safe PST Backup and as its name suggests, it is capable of automatically backing up Outlook mail.
In this way, we will not have to be aware of making backup copies of our PST file by hand, since Safe PST Backup will take care of everything. To start enjoying this tool, the first thing we have to do is download it and install it on the computer. As soon as we do this, an icon will appear in the Safe PST Backup system tray that when double-clicking on it will show us a window in which we will be able to configure our backup copies of Outlook mail.
There we will be able to indicate the path of our computer where we want to save the email backups and we will also find the button to perform a backup manually at that time. But the interesting thing about Safe PST Backup is that from the Options, we are going to be able to program when we want the Outlook email backups to be made automatically.
We will be able to indicate if we want to make backups every certain hours, on a daily basis, once or several times a week, monthly, choose which folders we want to make the backup outlook automatically and under what conditions we want to make them. All this through a very simple and easy to use interface.
If you want to know the best possible options for backing up single, multiple emails or mail folders you added to your Outlook. Not only do you want to make backup outlook automatically, but you also want to be able to search through the backed-up emails/attachments and be able to view or recover them when needed.
Some of the online guides suggest dragging emails to “on my computer” in Outlook to back up Outlook Mac Mails from time to time. While all it does is add data to the Microsoft Identity folder and further increase your chances of a lock. Some guides suggest simply dragging and dropping emails to a folder on your desktop, however, it is difficult to restore emails or search them properly in case you end up with an Outlook lock or a dead Mac.
Mail Backup X is the best way to backup outlook automatically. Mail Backup X not only lets you back up your emails and Outlook Mac attachments, but also uses compression to save disk space. You can browse and search through the Mail data, you can also configure it to create a mirror backup and synchronize it regularly on a USB drive / FTP server.
Step 1: Download and install the Mail Backup X app on your Mac.
Step 2: Once the installation is finished. Start Mail Backup X from the applications / Quick Start menu
Step 3: you can start the fully functional 15-day trial run or, if purchased, activate the app.
Step 4: you will be presented with an option to configure a new backup profile. Choose configure a new backup profile
Step 5: you will be presented with the mail clients option > choose Outlook Mac 2011 or Outlook Mac 2015 depending on the version you are using and continue with the next step
Step 6: you will be presented with the folder structure of Outlook Mac mail accounts. Select or deselect the folders you want to backup outlook 2013 automatically.
Step 7: You are now presented with advanced options such as mail backup frequency (select Automatic as recommended or you can choose the days and time frame for backup), you can also choose to add and configure Mirror locations for multiple backups for extra security. You can also turn on automatic USB synchronization. Therefore, each time you connect the USB drive automatically copies and synchronizes a copy of the local backup to the USB disk in the background automatically.
The backup profile is configured and your emails are now configured to be backed up according to the options and settings you selected during the previous steps.