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What is a backup outlook window 8 and why should I do it?

backup outlook emails windows 8.1

A backup is a copy of your files, in this case, a copy of your emails, with their attachments, dates, etc. And why do it? That has an easy answer: because we may need it in the future. There are many circumstances that can make you need a backup of your emails:

  • The computer crashes and there is no way to recover it.
  • You do not know how to copy the emails stored in the hosting that you have contracted.
  • You need to recover hosting space because your website is growing and you don’t want to go to a higher and more expensive plan.

For all this, the backup of your old emails is very important, and just as when we make backups of our files or our website, we should, as a routine, do it with our emails.

How often is it recommended to backup emails outlook 2007 windows 8?

It depends on you, your way of working, the flow of emails you send and receive, whether the attachments you send or receive are very large (as is our case) and the time you have to do it. In our case, before we made an annual copy, but since we ran out of space in the hosting we made a copy every 6 months.

Where do I keep backup copies of emails?

On an external hard drive, a pen drive, in the cloud … in the place or places where you remember that you have saved it and that is more comfortable for you. For the cloud, it can be Google Drive, Dropbox, OneDrive,

Best way to backup outlook emails in windows 8

Step By Step Guide on Backing up Outlook emails on Windows 8 

Step 1: Please download and install the Mail Backup X Application on your Windows 8

Step 2: Once the installation is completed. Launch Mail Backup X from the Applications / Quick Launch Menu 

Step 3: You may start the fully functional trial run of 15 days or if purchased Activate the Application.

Step 4: You will be presented a choice to set up a New Backup Profile. Please Choose Setup a New Backup Profile 

Outlook Mac 2011 2015 2016  backup Profile Setup with Mail Backup X

Step 5: You Will be presented options of Mail Clients > Choose Outlook Windows 8 or Outlook Windows 8.1 depending on which version you are using and proceed to next step

Choose Outlook Mac 2011 2015 Client to Backup Apple Mail on Mac

Step 6: You will be presented with folder structure from Outlook Windows 8 Mail Accounts. Please select/ deselect the folders you would like to backup from Outlook Windows

Select the Folders you would like to be backed up on Mac

Step 7: Now you are presented with Advanced options like Frequency of Mail backup ( select Automatic as its recommended or you may choose the days and time frame for backup), You may also choose to add and setup Mirror locations for multiple copies of backups for extra security. You May also activate the Auto USB Sync. So, whenever you connect the USB drive, It automatically copies and syncs a copy of local backup to the USB Disc in the background automatically. 

Choose Settings that you prefer for Mail Backup

Step 8: Backup Profile is set up and now your emails are set to be backed up as per the options and settings you selected during the previous steps.

Key features of Mail Backup X

Find the features of the Outlook mailbox backup software and download the Outlook mailbox backup with Ease

We hate the use of software that slows down our computer, so we wanted to be sensitive to the impact on computer performance. We did a lot of amazing magic to optimize the software, including: read data once, slowly scan the drive and wait a few minutes before making a backup at the start time. The result is that Mail Backup X uses less than 1% of its CPU and average memory. Mail Backup X does not install any controller and opens the files from which you back up as read-only to keep your computer stable. Mail Backup X also works very well in parallel with Outlook Time Outlookhine for greater security.

Backup Outlook Mail folders

The backup outlook emails windows 8.1 tool features for downloading and saving Outlook email to your hard drive is served comprehensively. All email folders in the Outlook email account are considered during backup, including inbox, sent items, trash, or any other custom folders created / added to the profile.

Backup Outlook Mail Outlook in multiple formats

You can easily download Outlook email from all folders in a single user account on Outlook OS. The Outlook mailbox backup tool has a function to back up all emails from inbox, outbox, sent items, drafts, etc.in different file formats such as PST, EML, MSG, MBOX and EMLX. For backup, you only need to enter your Yahoo mail account credentials.

Incremental backup of Outlook Mail data

This for Outlook application is designed in such a good way that it has a function to perform an incremental backup. It means that if you have ever downloaded emails from your Outlook Mail account, next time you will start backing up only new emails. You must check this option to avoid duplicate items in a backup.

Option to delete folders from the backup

In the case of a lot of emails, downloading all (including unwanted data) will be a waste of time and storage space. Therefore, there is the option to exclude some folders from unwanted emails that contain non-important emails depending on the consideration. There is an option to exclude sent items and Deleted Items folder. With the check boxes enabled, the application will skip these folders and download the rest.

Selective backup of email folders

Instead of downloading all the data associated with the Outlook Mail account, sometimes the user needs to export only selective data. To deal with such situation, the software presents the option to download the selective folder on the Outlook Outlookhine. With The include Folder option, you can insert the folder you want to back up and skip the rest. For more filtering of specific emails, you can apply filtering by date range.

Delete data after download option

There is limited storage space in the cloud. Therefore, you should free up some space when you have to save a lot of data to the cloud. To do this, delete Outlook Mail emails after you back up your Outlook Mail data to your Windows 8.1. It is done conveniently by using the Remove after download option. This option allows the user to delete emails from the Yahoo Mail account after completing the backup process. The user can choose the Delete after download option to empty the account space after downloading emails and attaching them through the tool.

Automatic USB backup synchronization

Have you ever been bothered to make a copy of your data on USB laptops and remember which folder you backed up the data to? We know how stressful and slow the process is, which is why Mail Backup X has an integrated USB backup synchronization function, where it is only configured once and a USB drive is assigned to copy a backup. In later attempts, Mail Backup X is smart enough to detect and notice when the drive is connected and where to copy the data into that drive.