Finding archived emails is one of the common problems faced by Gmail users. They may have accidentally archived an email themselves. Both those who are new to the service and those who have time with the account, but who are discovering this problem for the first time, should not immediately panic. After all, the important message that was archived can still be recovered. Even if you are not seeing it in your Inbox because it is archived, the message still exists.
What is archived email?
Of all the email applications that a person can use, Gmail is one of the most popular options. This is a free email service offered by Google. Through Gmail, you can not only send and receive emails, it also can store messages, as well as search for specific messages. With Gmail, successive messages related to each other will automatically be arranged in a conversational thread.
By default, this email service is configured to archive messages rather than delete them. This means that even if you can’t see the message in the Inbox, you can still search for it. Archiving email means that messages are stored in the Archive folder, while Delete means moving messages to the Trash folder. A good analogy for archiving is when you have document folders (messages) archived in a filing cabinet (File Folder).
When you have accidentally filed in Gmail
When archived, the message is not seen in the Inbox. Your inbox will not be saturated with messages you have already read. The good news is that even when you can’t see it in the inbox, the message still exists and you can search for it.
There are several cases when an email is accidentally filed. One of them is when you are trying to move the messages to a folder but they are accidentally archived. The archive folder is different from gmail archive folders where there is a tag that you can go to immediately when you want to gmail archive folders.
However, you have intentionally archived a message. For example, you may have received an email with important personal information. Rather than moving the message to a user-added folder, archiving it is a more convenient and secure way to keep that message.
How to find an email archived in Gmail
In fact, there is no FILE tag in Gmail. For novice users of such an application, it can be difficult to recover messages that have been accidentally archived. Unlike other user-added folders where you simply have to go to the right label to retrieve a message, the method of retrieving messages from the archive folder is different.
There are two options available for users to find an email archived in their Gmail account.
The first option: use the Gmail website.
The second option: Use the Gmail mobile application.
What Is the best way to gmail archive and Backup Gmail emails?
Which app can help me back up Mails from Gmail / Yahoo / POP / IMAP on Mac?
Is there a disaster recovery app for Mails from Gmail / Yahoo / POP / IMAP on Mac?
How do I export Mails from Gmail / Yahoo / POP / IMAP on Mac?
Have your ever lost your mails from Gmail / Yahoo / POP / IMAP on Mac and looking for a solution to avoid such a situation again?
Did you arrive on this page looking for these questions, then you have found the right solution for your questions. Nothing is forever, not even emails! We have tried to get closer to our “forever” concept by developing what is known today as the: Mail Backup X.
For personal or professional reasons, having a backup, in general, is for most people a way of life, so why not try it for your emails?
You can be an Gmail or Yahoo user or have an POP / IMAP Based Email service provider, either one, you can start backing up important emails to avoid any awkward situation in future!
The Mail Backup X is more than just a backup tool for emails, it`s a tool where you can set concrete backup intervals, search for any email you need at any moment, A tool to take backup on Portable USB Drives or burn backups on CD or DVDs, it`s series of software in one!
Step 1 : Please download and install the Mail Backup X Application on your Mac. Please follow the link for Install Instructions
Step 2 : Once the installation is completed. Launch Mail Backup X from the Applications / Quick Launch Menu
Step 3 : You may start the fully functional trial run of 15 days or if purchased Activate the Application.
Step 4: You will be presented a choice to set up a New Backup Profile. Please Choose Setup a New Backup Profile
Step 5 : You Will be presented options for Mail Clients / Services > Choose Gmail / Yahoo / AOL / IMAP / POP depending on which service you would like to be set up for backup on your Mac and preceed to next step.
Step 6 (a): You will be requested to enter username and password, App will automatically set server options for Gmail accounts.
Step 6 (b) : Where as for other service providers, you will be requested to enter server settings as per suggested by your mail service provider.
Step 7 : You will be presented with folder structure from Gmail / Yahoo / AOL / IMAP / POP based on service provider setup for backup on your Mac by you. Please select/ deselect the folders you would like to backed up from Postbox Mac Mail Client.
Step 8 : Now you are presented with Advanced options like Frequency of Mail backup ( select Automatic as its recommended or you may choose the days and time frame for backup) , You may also choose to add and setup Mirror locations for multiple copy of backups for extra security. You May also activate the Auto USB Sync. So, when ever you connect the USB drive, It automatically copies and syncs a copy of local backup to the USB Disc in the background automatically.
Step 9: Backup Profile is setup and now your mails from Gmail / Yahoo/ AOL / IMAP / POP Mail service provider are set to be backed up as per the options and settings you select during the previous steps.
This program is very simple to use and quite useful to create a backup of Gmail. It also offers other configuration aspects that we can see. For example, having them saved on our computer and erased from the inbox after a while. In this way we save space, very useful if we have a full tray.
It should also be mentioned that we can configure a Gmail backup to be done automatically. We simply have to select when to do it and the program will only do it.
In short, Mail Backup X is an interesting tool to create gmail account backup email. As we have said, it is the most used and popular email service today.