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E-mail will never die: it is an excellent means of professional communication. But what should we do to save the messages received in on our PC? There is a good solution through Microsoft Outlook.
Saving Outlook emails to hard drive with attachments can be important for several causes. We can cram various emails in places safer than an account, to prevent someone from getting hold of confidential information in case the account is hacked. Or we can simply make a big archive that we can manage better. The utilities are many.
Usually, the PDF format is one of the most suitable for this purpose. It cannot be easily modified, but it presents itself as the most suitable solution for archiving our emails with a view that is nothing short of integral.
We open our message in Outlook. We open the menu at the top left ” File ” and then go to ” Print “. In the available printers, you will find “Print to PDF” or “Adobe PDF”. This depends on whether you have installed a version of Adobe Reader or if your operating system comes with an integrated system for printing to PDF. Usually, Windows 10 already has a similar system among the available printers.
Once printing is initialized, you will be prompted to save the PDF. Once the conversion is complete, your message will be saved.
An easier method is to simply save the message. We open ” File ” and go to ” Save As “. As a result of this, you will be asked where to save the Email. Keep in mind that the standard choice for Outlook is to use a format that can only be read by him. This is handy if you only want to use that program to read your emails, but it’s not really a universal medium.
Therefore, change the type of file saved. You will be given an entire list. If you save the email as plain text, the message will be saved without formatting or multimedia content (images, sounds or special text). The HTML format is compatible for viewing through a browser. It is also possible to use an MHT file, which does essentially the same thing, but needs a separate archive to extract text, images and so on. The two remaining choices are dedicated to Outlook.
If you are looking for a suitable file, use HTML. This format saves all the contents of the Email in a single file, without the need for separate archives. All you need is a browser, even the integrated one from Microsoft (Edge or the dear old Internet Explorer are enough).
Speaking of some useful tricks that you can implement in Microsoft Outlook, there is also the possibility to save the individual contacts related to the received emails.
In the email, go to the contact. Then open “File” and go to “Save As”. As with email, you will be given a list of available formats. The standard one is the typical vCard, compatible with all editions of Windows and Android. In the case, you can save the contact as plain text, Rich Text (if you want to keep the text formatting) or as an Outlook file, if you only want your program integrated into Office to read this file. A universal solution that maintains quality is Rich Text.
Speaking of other useful features, you can save your appointments/commitments (or the whole calendar! ) As a single file.
Open your saved appointment. Go to “File” and then to “Save As”. You will always have a large number of formats available. The standard and most used is the iCalendar, which like the vCard is a file used by a good number of programs. But if you want a more universal format, use HTML.
For the Outlook365 online service, here are the steps to save emails on your PC:
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Q.3. Can I save all emails from outlook to hard drive or a USB drive?
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Q.5. Can I leave out the unnecessary stuff while saving all emails from outlook?
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