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Microsoft Outlook: How to take backup of outlook Emails?

take outlook backup

If you are a business owner and you use Outlook to manage your emails this post is suitable for you. To safeguard your emails, I recommend that you take backup of outlook mails.

With this guide, I want to show you the steps to save and take outlook backup.

Let’s see how to take outlook backup 365 or take outlook backup 2013 of your emails using Outlook.

How to create Outlook backup copies

This guide was created using Microsoft Outlook 2016. The procedure is the same also for Microsoft Outlook 2013.

1. Open the email program. Select the File menu item. From the left bar select the item Open and export and then click on Import/export.

2. Select the Export to a file item and then click on the Next button.

3. Select the file format Outlook data file  (.pst). Confirm by clicking  Next.

4. Select the folder or email folders you want to save. Click on the Next button  

5. Choose a path and name for the backup file and then select the Finish button.

6. Click Finish to create the backup copy of your data

I advise you to copy the backup data, as well as to a folder on your computer, on an external medium such as NAS or USB disks. This will allow you to restore your original data if your computer crashes.

When you are done saving Outlook emails,  you can use the .pst file, containing your emails or contacts, on another computer.

Restore an email box

  • Start Outlook and open the Import / Export wizard (File> Open and Export> Import / Export … see points 1 to 3 above).
  • Select Import from other programs or files and click on Forward.
  • Select the Outlook data file (.pst) as the type of file to be imported and click onForward.
  • Select the folder whose content you want to import.
  • If you want to restore the entire contents, select the Outlook data file at the top and activate the option include subfolders.
  • Now you can specify where the data is to be imported (if in doubt, leave the default setting).
  • The option Import items into the current folder insert the contents and structure of the folders saved in the open folder before calling the import function. For example, you can test the import without changing the general structure of the folder or its contents.
  • The option Import items into the same folder in: (default)causes content to be automatically placed in the same folder as the Outlook data file specified in the drop-down menu. New folders are then created.
  • Click on end to start the import.
  • Once the import is complete, you can manage your emails as usual.

Why is Mail Box X the Best way to take outlook backup?

Step 1: Download and install the Mail Backup X app on your Mac. 

Step 2: Once the installation is complete. Start Mail Backup X from the applications / Quick Start menu

Step 3: you can start running a fully functional 15-day trial or, if purchased, activate the app.

Step 4: you will be presented with an option to configure a new backup profile. Choose configure a new backup profile.

Step 5: you will be given with the mail clients option > choose Outlook Mac 2011 or Outlook Mac 2016 depending on the version you are using and continue with the next step.

Step 6: you will be given with the folder structure of Outlook Mac 2011/2015 mail accounts. Select/deselect the folders you want to back up from Outlook Mac 2011/2015.

Step 7: You are now offered with advanced options such as mail backup frequency (select Automatic as recommended or you can choose the days and time frame for backup), you can also choose to add and configure Mirror locations for multiple backups for extra security. You can also turn on automatic USB synchronization. Therefore, each time you connect the USB drive, it automatically copies and synchronizes a copy of the local backup to the USB disk in the background automatically.

Step 8: The backup profile is configured and now your emails are configured to be backed up according to the options and settings you selected during the previous steps.

Time to answer the most frequently asked questions

Q.1. How to take backup of outlook mails?

You are going to need a certified tool like the Mail backup X if you want the best way to take Outlook backup. It is easy to use, it is safe and it is affordable.

Q.2. Which tool is the safest to take outlook 2019 backup?

The Mail backup X is undoubtedly the safest tool to take outlook 2019 backup. It gives you 100% guarantee of no data loss or file modification.

Q.3. Can I personalize my backups with the Mail backup X?

Yes, you can customize your email backups with the Mail backup X. You get to set up mirror backups and scheduled backups. You can also choose the files that you want to leave out including empty folders.

Q.4. Can I convert email files with the Mail backup X?

Yes, the Mail backup X comes with the most interesting and unique feature. You get an inbuilt email converter that allows you to convert email files from one format to another.

Q.5. I found an online tool. Should I choose it instead of the mail backup X?

Online tools are easy to find. However, they are not the safest bet. You should consider a professional tools like the Mail backup X if you want the safety of your email database. You might lose your email data with an online tool so you should avoid it.

Client testimonials- Appreciation from our clients

“I was after the best way to take outlook backup but I did not know how to take outlook backup like many others. The data that I had was precious and I could not afford losing even a single email file. So I went to the experts and they told me to get the Mail backup X without any further delay. I set up the tool myself and did not need any assistance during the process. I would suggest this tool to all.”- Julian Okala

“I found it extremely taxing to even think about email data backup and recovery. I had heard that it is something that only professional users can do. I was wrong! I found the Mail backup X by InventPure and was surprised to see that it was meant just for me. It is a professional tool that runs on both mac and windows and is so easy to use that I was able to get my results instantly.”- Karen dart

Packages that have something for everyone

The Mail backup X comes in two main packages.

Personal edition

The first version is the individual edition where you can use the tool on two computers for a single user. The individual edition is available for both mac and windows users in different versions. You can backup 5 mail profiles with the single user version. If you want to get more mail profiles, you can get a top up that will give you 10 more mail profiles.

Team edition

The second version is the team edition where you can use the tool for multiple users. The team version comes in packages starting from 5 users and goes up to 30 users. You can backup 5 mail profiles per user. You can also get 10 added mail profiles with an easy top up. This version is also available for both mac and windows. You get 1 year of free support and updates.

Get the free trial

The free demo of the Mail backup X is now available for download. You can get it today and see for yourself how it works. Choose your preferred version and you are ready to go. To download the free trial of the tool, click here.