Apple Mail Backup to Google Drive  – A Seamless Solution

Getting a proper backup of your Apple Mail sorted out is an entirely manageable task for any afternoon. You can easily send your Apple Mail backup straight over to your Google Drive by using a tool called Mail Backup X.

We are going to look at exactly how this software functions and what you can actually do with it on a daily basis. The whole process involves a few simple steps that you configure directly inside the application menu.

People often end up with disorganized files or confusing archives when trying to save their emails to external locations. Mail Backup X approaches this by giving you very specific options for sorting and storing your inbox history directly into a cloud folder. You get to keep things running smoothly and you always know right where your emails are stored in your Google account.

Connecting your Apple Mail to a Google Drive backup

Let’s look at the actual steps you take to get this system running on your computer.

When you first open up the main application dashboard you will notice an option on the left side of the screen for your storage spaces. Clicking on that tab brings you to a new view where you can click a button to add a new space and this is exactly where you select Google Drive from the provided list of cloud storage providers.

A secure login page will automatically pop up in a separate browser window prompting you to sign into your Google account. You enter your credentials to allow the application to store data in your drive folder. After you finish logging in the browser brings you back to the software where you just type in a custom name to identify this specific storage space.

You might happen to use multiple Google accounts for different projects so giving each one a very clear name helps you keep your destinations organized later on down the line.

Once the Google Drive storage space is fully configured you simply move over to the backup profiles section of the software to tell it what exactly you want to save and how.

You can start creating a new profile from either “My Backup Profiles” or click on “Setup a new Backup” from ‘Tasks’ section in Dashboard.

Then click the button to set up a new active profile and then you select your specific email application from the visual list of available sources. Here, choose Apple Mail.

The software will then present you with a full list of all your current folders and you have some very specific choices to make about what gets included in the process.

• Handpicking only the specific folders you actually want to save to the cloud server is an option.
• There is a box to check that automatically includes any brand new subfolders you might end up creating next week or next month.

Next, click ‘Continue’ to go to Profile configuration screen:

• Set any name you want for the profile, like “Apple Mail Backup to Google Drive”
• Next, click on “Choose a Space” and select your Google Drive location that you configured earlier.
• Select schedule. Deciding whether the application should run its routine automatically or if you would rather trigger the process manually yourself is entirely up to you.
• Add a USB to configure the profile to automatically save the latest snapshot to the drive as soon as you plug it in. This step is optional.
• Choose automatic source cleanup, if you have concerns over data storage capacity. Otherwise, leave it to ‘none.’

Click on Save and wait until the backup is completed.

That’s all you have to protect your precious data in Apple Mail to Google Drive location.

Finding specific messages in your Apple Mail backup

There are definitely going to be times when you need to look back at a random conversation from a few months ago and you really do not want to dig through complicated raw data files to find it. The software features an inbuilt viewer that functions very much like a standard modern email client.

You simply just open up the application and you can read through your stored messages right there on your computer screen.

The internal layout completely preserves your original folder hierarchy so everything looks incredibly familiar and all your various attachments are kept perfectly intact alongside the text messages. You can browse through your saved folders the exact same way you would normally click through your regular inbox on a typical Tuesday morning.

When casual browsing is just not enough to find what you need you can easily use the search functionality to track down a very specific detail. The basic search bar lets you type in a person’s name or a vague subject line to quickly pull up the relevant emails. You can also filter the results by a specific date or actively look for messages that have certain types of attachments included with them.

If you happen to have a really large volume of emails to sort through the advanced search option supports much more complex expressions. You can combine different keywords using AND and OR terms to narrow down the search results to a very specific set of precise conditions. This is particularly helpful when you know a few random details about a message but you just cannot remember the exact sender or the exact week it arrived in your inbox.

Managing the space and privacy of your Apple Mail backup

Storing thousands of old emails in your Google Drive can eventually start to take up a rather significant amount of your available cloud storage quota. Mail Backup X addresses this common issue by compressing your files to save a lot of room.

The files are stored in a highly compressed format which can actually reduce the required space to around one third of what standard flat database formats usually occupy on a hard drive.

This compression process leaves you with significantly more room in your Google account for your everyday photos and your other miscellaneous documents. You also have some very specific options for how you secure those compressed files before they are ever sent over to the cloud servers. The software includes dedicated security settings that allow you to thoroughly lock your archives.

• The application provides standard RSA256 encryption to protect your stored data from any unauthorized access.
• Opening and reading the locked files absolutely requires a unique security key that you are given.
• An added layer of privacy is achieved because every single archive gets a completely different security key.

There is also a convenient feature available for creating multiple mirror copies of your files at the exact same time. You could choose to have the software back up one copy directly to your Google Drive while simultaneously saving a second identical copy to a local hard disk sitting on your desk. Setting up a distributed storage arrangement exactly like this gives you immediate local access to your files along with a remote version stored safely on the cloud.

Managing your digital files takes a bit of planning, but having a systematic approach brings a lot of clarity to your daily routine. You can always try the free trial version for fifteen days to see exactly how it interacts with your existing inbox. Exploring the features firsthand gives you a much better sense of how the application fits into your specific workflow.

Taking control of your emails allows you to focus on the more pressing tasks currently sitting on your desk. Setting up a consistent routine Apple Mail backup to Google Drive simply gives you a reliable structure for your files during a very busy afternoon. You can feel completely confident knowing your Apple Mail is neatly organized and securely stored in your Google Drive.