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How to get Backup Mac Email to External Hard Drive with Mail Backup X

best way to mac email backup

Are you looking for a solution to backup Mac email to an external hard drive in a simple way? Then you’re on the right way. We provide a proper explanation of why one needs to backup Mac email mailbox. We have also included the manual steps for backup Mac email data. We also provide an automated solution that will help you save your emails directly to your local system.

At the current level, the archive has a vital role in the organization/ion or people who use e-mail services. Therefore, backup Mac email folders are the only solution to save your data securely. Because when the time comes, you will have to go through the importance of not storing emails, as you might have lost all emails!

What is Mac mail?

Mac Mail is an email client introduced by Mac Inc. with their macOS, iOS and watchOS operating systems. Mac Mail emerged from NeXTMail, which was basically formed by NeXT as part of its NeXTSTEP operating system, after Mac’s takeover of next in the year of 1997.

The current version of Mac Mail uses SMTP for message sending, POP3, exchange, and IMAP for message recovery, and S / MIME for end-to-end message encryption. It is also preconfigured to work with famous email providers, such as Gmail, Yahoo! Mail, Aol Mail, Outlook and iCloud (formerly MobileMe) and supports Exchange. iOS introduces a mobile version of Mac Mail with additional support for Exchange ActiveSync (EAS).

Mac Mail features include the ability to configure the software to receive all of a user’s email accounts in a list, the ability to archive emails in folders, the ability to search for emails, and the function to automatically add signatures to outgoing emails. It also combines with contacts list, Calendar, Maps and other applications.

Why does a user need to backup emails from Mac Mail account?

Today, backing up email data is a necessary task. If you are working for a company or are saving all your personal data in the Mac email account, it is ideal to backup Mac email folders, both sent and received. Now can you be thinking why the backup of Mac Mail to an external hard drive is relevant? These are some good reasons for this:

  • It would be more reasonable to backup Mac email messages rather than retrieve them after they have been permanently deleted from the Mac email account.
  • Email applications provide a short amount of storage space that will fill up soon. You can then delete emails that are currently useless after saving emails locally.
  • An email received will be saved only on the email server and if your account is hacked or lost for some reason, all your important emails may be lost.
  • Storing emails to an external hard drive assures business continuity even when the server is idle. But this would only be possible with a regular file where the backup frequency will be high.

Manual procedure for backup mail from Mac to hard disk

You can back up Mac Mail to an external hard drive by exporting your emails from the mailbox to the local system. Therefore, to transfer the mailbox from the Mac Mail account, follow the steps below:

  • Open the Mac Mail account.
  • Select the Mac mailbox from the sidebar.
  • Choose mailbox > > export mailbox (or you can right-click the mailbox >> export mailbox).
  • Now choose the destination for the file .mbox and then click the Choose option.

If you want to export the same mailbox after it is re-populated with new messages, The Mail does not overwrite the first exported MBOX file but creates a new one.

But this manual method to backup Mac mail files on an external hard drive has many limitations, such as the mailbox that was transferred does not erase all its contents. that is, after exporting, you should get rid of emails to create space in your account. This method also does not provide any warranty to fully store your data without any loss. Exported data may lack integrity.

The best way to backup Mac email to an external hard drive

The manual solution explained above does not ensure an error-free backup and moves Mac Mail to the external hard drive. Therefore, we have developed a software called Mail Backup X, which can backup all your emails from your Mac Mail Account and save those MBOX files in PST, EML, PDF, HTML format locally. It is the best backup Mac email solution that allows you to copy / Store Mac Mail on an external hard drive. This backup Mac email tool has many other features that attract Mac Mail users who need to backup Mac email data. This tool can retain email properties even after conversion. In addition, you can move multiple Mac MBOX files at once from your server.

Other features of Mail Backup X

Native and integrated Mac email backup app

We do not take a shortcut and create a Java application that can run on many platforms. Instead, we wanted to create a product that felt well integrated with the Mac. So we created Mac’s email backup software for Mac using Mac Xcode and placed the controls in the system settings using a native interface. No matter if you are operating macOS 10.8 or higher, the Online Backup Service Mail Backup X will work for both.

Light performance

We hate the use of software that slows down our computer, so we wanted to be sensitive to the impact on computer performance. We did a lot of amazing magic to optimize the software, including: read data once, slowly scan the drive and wait a few minutes before making a backup at the start time. The result is that Mail Backup X uses less than 1% of its CPU and average memory. Mail Backup X does not install any controller and opens the files from which you back up as read-only to keep your computer stable. Mail Backup X also works very well in parallel with Mac Time Machine for greater security.

Simple and easy to use Mac email backup software

All online backup programs say they’re easy to use. It’s almost become a cliché. But in Mail Backup X we really wanted that to be true from start to finish. An example is the installation experience. By adopting a similar approach to Time Machine and make a backup of all user data, Mail Backup X does not have to ask the user to choose a lot of types of files and browse to locate the folders you want to backup. Most users do not know where they store their projects or where their email is stored. Also, we didn’t want users to remember to come back and edit their backup list every time they create a new folder. Sure some additional things will be supported, but the ease of use and peace of mind are worth the effort. We wanted a user to download and install Mail Backup X and back up the data in less than a minute. Mac’s backup has never really been that easy or better.

Automatic USB backup synchronization

Have you ever been bothered to make a copy of your data on USB laptops and remember which folder you backed up the data to? We know how stressful and slow the process is, which is why Mail Backup X has an integrated USB backup synchronization function, where it is only configured once and a USB drive is assigned to copy a backup. In later attempts, Mail Backup X is smart enough to detect and notice when the drive is connected and where to copy the data into that drive.

Integrated FTP client

With the FTP client integrated, you can set up backup primary mail or mirror for increased security to load on a network server. This feature is really useful for any company’s IT technicians, as it is comforting to know that all of your users ‘ data is also uploaded to a secure FTP server from time to time and you have control every time a restoration is required.

How To Backup Mac Email On Mac

A step-by-step guide to backing up Mac Mail data to your Mac

Step 1: Download the Mail Backup X application and install it on your Mac.

Step 2: Once the Installation is finished. Start Mail Backup X from the programs / Quick Start menu

Step 3: you can start the fully functional test run of 15 days or activate the application once you have purchased it.

Step 4: you will be prompted to set up a new backup profile. Please select Setup a new Backup Profile

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Step 5: the option” Mail Clients” is displayed. Select” Mac Mail ” and proceed to the next step

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Step 6: get the folder structure of Mac Mail Accounts. Please select the folders you want to save from Mac Mail

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Step 7: now you will see advanced options such as the frequency of mail backup (automatically select as recommended or select the days and time period for backup). You can also specify that mirror locations for multiple copies of backups should be added and set up to provide additional security. You can also enable automatic USB synchronization. So when you connect the USB drive, it automatically copies and synchronizes a copy of the local backup to the USB Disc in the background.

Step 8: the backup profile is set up and your emails are now backed up according to the options and settings you have selected in the previous steps.