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How to Restore Apple Email Folders from a Mac

best way to restore apple email

Apple Mail has been the standard Mac Mail client since the early days of OS X. It is versatile and functional, helping users stay organized and manage their email with a seamless experience.

Apple Mail and many other email clients save data locally on your Mac. This is a useful feature, but when something goes wrong you may find that hundreds or even thousands of valuable emails are missing. Mail Backup X can help you recover those valuable personal or work emails in a few simple steps.

If you have Time Machine configured to backup your Mac files, you can use the backups to restore apple email app.

How to restore apple email from Time machine

If you use Time Machine to back up files from your Mac, you can easily recover lost items or recover old versions of files. You can use Time Machine from many apps.

  1. On your Mac, open a window for the item you want to restore. For example, to restore a file that you accidentally deleted from your Documents folder, open the Documents folder. To retrieve an email, open your inbox in Mail.
  2. If you are missing something from the desktop, then you don’t need to open a window.
  3. Use Launchpad to view and open apps on Mac and open Time Machine. A message may appear while your Mac connects to the backup drive.
  4. You can also open Time Machine by clicking on the Time Machine icon in the menu bar, then choosing Enter in Time Machine. If the Time Machine icon is not visible in the menu bar, choose Apple menu > System Preferences, click Time Machine, then select Show Time Machine in the menu bar.
  5. Use the arrows and the timeline to browse local snapshots and backups.
  6. If you see a flashing gray check mark, it means that the backup is still being loaded or validated on the backup disk.
  7. Select one or more items to restore (it can be folders or an entire disk), then click Restore.
  8. The restored items return to their original locations. For example, if an item was in the Documents folder, it is then placed there.

Manual procedure for backup mail from Mac to hard disk

You can back up Apple Mail to an external hard drive by exporting your emails from the mailbox to the local system. Therefore, to transfer the mailbox from the Apple Mail account, follow the steps below:

  • Open the Apple Mail account.
  • Select the Apple mailbox from the sidebar.
  • Choose mailbox > > export mailbox (or you can right-click the mailbox >> export mailbox).
  • Now choose the destination for the file .mbox and then click the Choose option.

If you want to export the same mailbox after it is re-populated with new messages, The Mail does not overwrite the first exported MBOX file but creates a new one.

But this manual method to backup apple mail files on an external hard drive has many limitations, such as the mailbox that was transferred does not erase all its contents. that is, after exporting, you should get rid of emails to create space in your account. This method also does not provide any warranty to fully store your data without any loss. Exported data may lack integrity.

Why Mail Backup X Is the Best way to restore apple email?

The manual solution explained above does not ensure an error-free backup and moves Apple Mail to the external hard drive. Therefore, we have developed software called Mail Backup X, which can backup all your emails from your Mac Mail Account and save those MBOX files in PST, EML, PDF, HTML format locally. It is the best restore apple email solution that allows you to copy / Store Apple Mail on an external hard drive. This backup apple email tool has many other features that attract Mac Mail users who need torestore apple mailbox. This tool can retain email properties even after conversion. In addition, you can move multiple Mac MBOX files at once from your server.

Other features of Mail Backup X

Native and integrated Apple email backup app

We do not take a shortcut and create a Java application that can run on many platforms. Instead, we wanted to create a product that felt well integrated with the Mac. So we created Apple’s email backup software for Mac using Apple Xcode and placed the controls in the system settings using a native interface. No matter if you are operating macOS 10.8 or higher, the Online Backup Service Mail Backup X will work for both.

Light performance

We hate the use of software that slows down our computer, so we wanted to be sensitive to the impact on computer performance. We did a lot of amazing magic to optimize the software, including: read data once, slowly scan the drive and wait a few minutes before making a backup at the start time. The result is that Mail Backup X uses less than 1% of its CPU and average memory. Mail Backup X does not install any controller and opens the files from which you back up as read-only to keep your computer stable. Mail Backup X also works very well in parallel with Apple Time Machine for greater security.

Simple and easy to use Apple email backup software

All online backup programs say they’re easy to use. It’s almost become a cliché. But in Mail Backup X we really wanted that to be true from start to finish. An example is the installation experience. By adopting a similar approach to Time Machine and make a backup of all user data, Mail Backup X does not have to ask the user to choose a lot of types of files and browse to locate the folders you want to backup. Most users do not know where they store their projects or where their email is stored. Also, we didn’t want users to remember to come back and edit their backup list every time they create a new folder. Sure some additional things will be supported, but the ease of use and peace of mind are worth the effort. We wanted a user to download and install Mail Backup X and back up the data in less than a minute. Mac’s backup has never really been that easy or better.

Automatic USB backup synchronization

Have you ever been bothered to make a copy of your data on USB laptops and remember which folder you backed up the data to? We know how stressful and slow the process is, which is why Mail Backup X has an integrated USB backup synchronization function, where it is only configured once and a USB drive is assigned to copy a backup. In later attempts, Mail Backup X is smart enough to detect and notice when the drive is connected and where to copy the data into that drive.

Integrated FTP client

With the FTP client integrated, you can set up backup primary mail or mirror for increased security to load on a network server. This feature is really useful for any company’s IT technicians, as it is comforting to know that all of your users ‘ data is also uploaded to a secure FTP server from time to time and you have control every time a restoration is required.