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Whether one is backing up emails locally, remotely, or externally, the process must be simple, fast, and accurate. There should be absolute safety and data preservation. This is why you need a professional tool.
Nothing comes close to the five star rated Mail Backup X in precision, user ease, process optimisation, and flexibility. This is why it is the best tool to backup Windows emails to external drive, local storage, and cloud based services. Its several features ensure effective email backup, restore, export, and archiving. This is indeed a multi-functional tool.
Before the steps can begin, download and install Mail Backup X on your device. Install the tool and you will see the tool icon. Double click this icon to launch the application.
The first step now begins and in this you will click on “Set up a new backup profile”.
Another window opens for the next step. This one shows different email services that the user can backup from.
For this instance, you will click on Microsoft Outlook.
This will take us to the next step.
The tool now begins the automatic scan to look for Outlook related emails on your computer. After it finishes the scan, it shows all these emails in a very neat manner.
The scan will not begin unless you are logged into your email account. Complete this step and the scan will progress.
Now you can see your emails and this is the filter item window. Here you can select the emails and folders you want to backup. After selecting specific or all emails and folders, click on Continue.
You should also select the setting to automatically backup newly detected sub-folders under the selected folders.
Now click Continue.
The current window is the advanced settings window.
Here you can:
You can add an external drive you want to backup to.
After choosing all the settings, click the Save button.
When the Save button is clicked, the tool starts to backup your selected emails and folders.
It is also possible to track the live status of the emails that are being backed up. This can be tracked via the dashboard.
You will also get the option to download the log report with details on this process.
This is the step by step process for backing up Windows mail to an external drive. It is straightforward and simple for everyone.
Computer Processor: 1 GHz or Higher
Computer Memory: 2 GB or More
Internet Connection: Cable or DSL
macOS X ( 10.13 and above)
Ready for macOS Sonoma & Mac M2
Windows 8 and above
Teams can pick a package based on their size and needs as these are available for 5, 10, 20, 30, and more users.
Five mail profiles can be set up and personalized for each user.
More profiles can be assigned to users by the admin on buying a top up.
Free updates will be provided for a year.
Free round the clock support is also included.
Backing up Windows mail to external drive is now simpler for individuals with this package.
You can install it on two devices.
Five profiles can be managed by the user.
More profiles can also be added with a top up.
Free updates are provided for a year.
Free round the clock service is also provided.
A free demo can also be tried beforehand. It is a limited use version with unlocked features.
Get it here, www.mailbackupx.com/download-mailbackupx/
If I am saving Windows mail backup to an external drive, I will have to secure it strongly. Does the tool give any option?
Of course, you need better protection to prevent unauthorized access. The tool gives you the double layered encryption feature where the password is only known to you.
What is the filter item feature for Windows mail backup?
This is a feature that lets you exclude all the unnecessary or unimportant emails and folders when backing up your emails. You can select/unselect emails and items when they are displayed on your screen.
How many users will the Team edition of Mail Backup X work for?
There isn’t a single package but different packages under the Team edition which is why it is such a great tool for businesses. You can choose a package for 5-30 users and even more users. For larger teams, you get the option of an Enterprise version.
Can you briefly tell about the different backup options that are available?
You can select full backup that stores a complete copy of your emails and folders at once.
There is incremental backup which backs up only new or modified files since the last backup optimizing resources.
The selective backup option allows you to choose specific emails and folders.
The mirror backup feature creates an exact, continuously updated replica of your mailbox.
Why do people use multiple storage locations for the same email backup?
People do this to avoid failure to restore. Each site has certain vulnerabilities. When 2 or more sites are used, the chance of failure becomes very low.
