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Archive Mails
A lot can happen when you have the right information regarding how to archive mailbox on Mac. That is because only then you can aptly move forward in the right direction, finding the right tool that suits your needs. You must be thinking, why is it so necessary to archive my full mailbox when I might not even have a requirement of these emails in the future? Let us tell you why. Need for full mailbox archiving in Mac The primary requirement of archiving your entire mailbox can be of a lot of value to you especially if you work in an organization. Moreover, if emails are a large part of your business or organization, then you cannot run away from archiving your emails on a regular basis. Let us list a few of the reasons why archiving is necessary: Historical data preservation: Archiving allows for excellent email data protection especially of your historical data. Every business must have a lot of historical data on their servers. It can be efficiently stored away from the servers with the help of email archiving.Storage space saving: As we all are aware, there is limited storage space given to any email server. This storage capacity may seem like a lot in the beginning, but then before we know it, space gets fully occupied. Once it is full, new emails cannot come in. Thus, by archiving your emails, you will be able to keep your storage on the server free by deleting those that have been archived in your Mac.Security of emails: Hacking of email accounts has increased substantially in the past few years. What if your email account gets hacked and all the emails are deleted? You will be in soup! Hence, your emails will be safe when they are on your Mac with you. Moreover, even if they do get deleted, there is always a copy of them with you which is stored safely in the location of your choice.Quick access to emails: When you are in charge of keeping something, it is evident that you will be able to access it quickly since you are the one who had stored it in the first place. Thus, you will get the emails you need quickly. Another point to note is that quick access means that in litigation cases or other compliance cases, you will be able to get the emails quickly. Archiving tool to backup and archive...
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What does it mean to archive mails? Email archiving is when you store the no longer necessary email data and shift the data to another storage device where it can stay for years to come. Archiving is mainly used for data that is currently not being used and inactive email data. Why should you archive emails? This question has haunted people for some time, and it is a question that is worth asking. Without knowing the importance of something, it’s hard to appreciate it and to get the most of it. It applies in the case of email archiving too. That is why we are going to go through some of the main reasons as to why email archiving is a must. Retention of all data: Email Archiving helps you keep a copy of the complete email data that comes in and goes out of the organization. It ensures that record management is done thoroughly since data is stored on a regular basis.Continuity: In the case of email server issues and Internet connection being lost, archiving is a blessing. Why? It is because you will have your email archives stored somewhere where you can quickly get access to them. It ensures business continuity at all times.Data mining: Effective data mining can be done on your email data since you will have a record of everything on a daily basis. Many organizations have already benefitted from this sort of data mining which helped them to gain more knowledge about the way the business is operating.Save money: Storing on the email server is quite expensive compared to storing your email archives on your Mac or any other storage device. Did you know that you can save over 80% of the costs? That is huge especially for an organization that is ever growing and exchanged thousands of emails on a daily basis.Company historical data: Email archiving is the most useful method of storing and keeping all of the enterprise’s email data. No other method even comes close to email archiving. Hence, it is a powerful tool that must be a vital part of every organization and business. Must have features of an archiving tool What are the must-have features of any archiving tool? Here are some things that an archiving tool should have: It should be able to work on its own after you set it up once. There should be minimal user intervention required from your side at any point...
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